Sponsor Logistics

Attendee Registration

All sponsor companies and primary contact are pre-registered.  As the primary contact, please click on the “Sponsor Profile” link on the right and check all the entries. Be sure to provide complete information as all fields are required. You will complete the name, email, cell phone, arrival and departure dates for each attendee (this is used to determine judge/buyer schedules). You may click on the “Additional Attendees” link on the right and enter all the required information. Only registered attendees will have access to the career fair, meeting areas or role-play areas. Registration Deadline is Monday, September 30th.

Opportunity Guide

The Opportunity Guide will be distributed during the competition to all the student participants. As a sponsor of this event, you are entitled to ad space in this brochure to describe the jobs and internships available at your organization. As a reference, you may view the 2023 Opportunity Guide which includes the ads used. Please also view the ICSC Ad Specs document to assure the measurements will be adequate for placement of your Ad in the Opportunity Guide. Positions will also be displayed on our Career Opportunities web page, please review and e-mail Shannon Young, styoung@business.fsu.edu, with any edits or additions, as needed. The deadline to submit an Ad for the ICSC Opportunity Guide, logo, and website updates is by close of business on Thursday, August 1st.

Updates and Revisions to Company Information

Review the Career Opportunities page to confirm your information is accurate. Following the current format, please send any corrections and or updates to styoung@business.fsu.edu.

Has your logo changed or are you a new Company sponsor? Only send NEW logos to styoung@business.fsu.edu. If your logo has not changed, please do not resubmit.

Updates should be submitted by Wednesday, September 4th.

Career Fair

Sponsors have been pre-assigned a spot based on your sponsorship level. Dependent upon your level of sponsorship, and the assigned venue, you will be assigned a 6′ rectangular table, or an 8 x 8, 10 x 10, or 10 x 20 booth space. All assigned spaces will have a 6′ rectangular table and two chairs. If the table and chairs are not needed, please e-mail Shannon Young, styoung@business.fsu.edu, by Friday, October 8th. Your team is responsible for bringing their own table dressings, linens will not be provided.

Infomercial

During the Career Fair, a rotation of infomercials will be played on a continuous circuit and can consist of video in .mp4 format (preferred), or series of PowerPoint slides. So that there is no interference during conversations there will be no sound. To include your company send a 60-90 second video in .mp4 format (no sound) or powerpoint to styoung@business.fsu.edu by Wednesday, October 16th. File can be sent using FSU Noles File Transfer. No links to Google or YouTube will be accepted.

Electricity and Internet Access

Visit the Encore – Event Now Portal for you electrical needs. The Exhibitor Marketing Kit provides you with the steps for ordering as well as details on services provided. Their contact information can also be found within.

For Internet Access at your space during the career fair complete this form and email it to GetConnected@cariberoyale.com

Shipping and Receiving Materials

Shipping and outgoing services will be handled by Gilbert Exposition Management Services (GEMS). If you are interested in these services, please see the important deadlines below.

Advance Warehouse Receiving Begins: Monday, September 30th.
Advance Warehouse Receiving Deadline: Monday, October 28th.
Driver Check-In Deadline to Showsite for Pick-Ups: Friday, November 1st @ 5:00 PM

Ship items to:
Company Name
2024 ICSC
GEMS
11580 Ryland Ct.
Orlando, FL 32824

For quotes and additional information, please reach out to Britni Fitzpatrick at britni@gemsevents.com.

Meals

All participants registered by the Monday, September 30th deadline will be provided a lunch voucher for meals on Thursday and Friday. There are a variety of resort restaurants available to those additional in attendance.

Based on your level of sponsorship, all sponsoring partners are welcomed to join us for the Awards Luncheon on Saturday. Plates cost $60 per person, please email Shannon Young, styoung@business.fsu.edu with billing information to reserve seat. Reservations and credit card payments are due by end of day on Wednesday,  October 2nd.

Social Legacy Project

For the last few years, ICSC incorporated a sustainability plan in which we partnered with Second Harvest Food Bank of Central Florida. We are asking all attendees to participate in our project by bringing at least one non-perishable food item. A table will be setup in the Career Fair area for collection. We are looking forward to 100% participation and are really excited about the food this would provide to support of people in the surrounding counties. To find out more CLICK HERE. Let’s make a DIFFERENCE, one life at a time!

Disney Tickets

Please join us at Disney World this year! It provides a different setting and is a GREAT opportunity to network with students. Discount tickets are $114.00 and may be purchased in advance by check or credit card. These are after 1 pm tickets to be used on Saturday, November 2nd. These tickets can only be used on November 4th and due to the Pandemic Disney continues with pre-assigned park choice for bulk ticket purchases. You may choose one of the four parks to visit: Magic Kingdom, Disney’s Hollywood Studios, Animal Kingdom, Epcot (please note that the parks close at different times – google to find out closing times).  Once you decide, the park choice cannot be changed and if there is an attempt to change online or on the app it will void all tickets. So once assigned, please DO NOT try to change the ticket date, or the park choice.

If you are interested in joining us for Disney I need to know by Friday, September 13th, please complete this quick form with details. After this deadline, we cannot guarantee additional tickets will be available. If each person is paying individually, please complete one form per person. 

If you do not place an advance order we cannot guarantee additional tickets will be available. You MUST make your park reservations by Friday, September 13th.

The tickets are non-transferable and non-refundable. Contact Shannon Young, styoung@business.fsu.edu, for an invoice and or with any questions. Payment must be received by Friday, September 13th.

Casino and Karaoke Networking Night

Casino and Karaoke Night is a fun-filled evening of networking and will be held on Friday, November 1st. Sponsors are encouraged to stay and participate in the activities as well as network with students, faculty, and FSU staff. The night will end with raffles for gifts and prizes donated by sponsors for student attendees. We ask that sponsors bring 3 or more items to the registration desk at the time of check in.

Host Hotel

The host hotel is the Caribe Royale Orlando, room reservations are available at the discounted contract rate of $199 per night + taxes for double occupancy. CLICK HERE to make new room reservations. Also, email  styoung@business.fsu.edu to let her know if you have an issue or a room reservation with the wrong room rate.

The cutoff date to reserve rooms is Tuesday, October 8th. Be sure to make your reservations before this date to take advantage of the $199/per night discounted rate.

You may pay online in advance for your room reservations, CLICK HERE. You will need to enter the information from your reservation confirmation.

Complimentary guestroom internet and access to the Fitness Center is included with your stay at the Caribe Royale.

Onsite Hotel Parking

Self-parking for registered guests is $15/per car per day. See Shannon with gate parking stub as there are a limited number of validation stickers, first come first serve.

Airport

The Orlando International Airport (MCO) is closest to the property, approximately 16 miles.

The Orlando Sanford International Airport is approximately another 30 minutes from the property.

For any questions please contact Shannon Young by e-mail styoung@business.fsu.edu or telephone (850) 644-9657.

Transportation

Transportation to and from the airport will not be provided. Here are a couple of companies that will provide transportation services:

  • SuperShuttle – Click here to book your transportation or call (800) 258-3826.
  • Mears Transportation Group – Call (407) 423-5566 for more information

Save The Date for ICSC 2025:
November 5 – 8, 2025

 

Florida State University Sales Institute